Parent / Childminder Agreement

If you proceed with Utopitots Childcare following a meeting and an exchange of contracts with us you will be bound by the contracted hours that we agree on at this stage and you will be charged a fixed fee in accordance of those. We cannot exchange your contracted days for others but you can ask for additional hours/days if needed (*which will be charged at the hourly rate) we will try to assist you where spaces are available. Charges will apply if your child(ren) have time off from our setting for sickness or other (according to your contracted hours). If we need to close Utopitots Childcare there will be no charge (unless we are forced to close by the government or Ofsted (in this case we will change 1/2 fees to hold your childs space)

*We welcome parents using Early years funding hours and if you are intending to use these within our setting please let us know and we will provide you with our admissions and fees policy.

Fees and Payment details / Charges

Retainer Fee

To hold a space for your child you will be charged ½ rate of contracted hours requested until the space is taken in full

Hourly Childminding rate £6.50 per hour/per child

(Under 5s is a minimum 4hr charge, over 5s/ School

Children/wrap around care is a minimum 2hr charge before (from 8am) and after school (from 3pm/3:30pm)

Food *optional charges £1.50 breakfast / £2.50 lunch / £1.50 Hot Snack/small dinner / £3.50 large Dinner

Payment Day We will invoice you on the last day of the calendar month we would appreciate payment within 7 days of receipt and late

charges of £10.00 per day will apply after day 10. If you are using voucher schemes please leave good time for these to clear.

Bank transfer:

Miss R Y Gamble Account No. 00507857 S/C 20-40-71 Voucher Schemes:

Please discuss and we will advise you of our details

Nursery/Preschool Please note if your child attends preschool or nursery and you have Contracted us to take them and pick them up we do still charge for the space when they are there.

Consumable charge A consumable charge of £1 per hour for 2-3years and £2 per hour for 3-4years will be added to invoices where the parent does not pay for childcare

Holidays

Our holiday period runs from January 1st until December 31st. We take 28 days holiday within the school holiday break time. Christmas break we will discuss with parents closer to the time depending how it falls but please note we are not open from Christmas Eve until after New Years Day. Our holiday will be charged at ½ rate to non-term time children according to their contracted hours. If parents decide to take holiday within their contracted hours they will be charged at full rate and we ask for good notice. We will share our holiday schedule at the beginning of each year.

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The registered childminder agrees to :

Care for the child during the contracted hours and at such other times as may be mutually agreed in writing
Comply with all requirements of registration as laid down by the regulatory authority (ofsted) and relevant regulations and national minimum standards
Comply with all requirements laid down by his/her insurance company
Provide suitable developmental experiences appropriate to the age and stage of development of the child named
Notify the parent/guardians as soon as reasonably possible of any accident or injury occurring whilst the child is in our care. If the parent / guardian is not available the registered childminder will contact the person listed as their emergency contact
Be available to discuss the care and development of the child with the parents

/guardians when requested and at a time which is mutually convenient

Provide the child with nutritionally balanced meals at the parents request

Special dietary needs, Special cultural requirements

We insure that the child has the opportunity to take part in the local community by visiting locally run activities for example baby/toddler groups etc
Maintain appropriate insurance cover, including public liability, house/contents and motor insurance
Ensure that the child is appropriately restrained in a safety seat or straps according to their age and weight when travelling in a car

The Parent(s) / Guardian (s) AGREE TO:

Pay the fees as set out overleaf on the day agreed
Arrive and collect the child on time
Provide the following items:

i.Change of clothes for under 5s

ii.Set of outdoor clothes/jacket/ outdoor shoes/sun hat etc

iii.Baby change bag with nappies, wipes, comforters etc

Give at least 4 weeks’ notice of annual leave and as much notice of other leave as possible.
Provide necessary information requested by the registered childminder in connection with her/his registration and notify any changes to that registration
Be available to discuss with the registered childminder the care and development of the child if so requested by the registered childminder at a mutually convenient time
Inform the registered childminder if the child has been ill within 24hrs before a contracted period
Inform the registered childminder of any medicine prescribed by the child’s doctor and give written permission for the registered childminder to administer the medicine if such administration is required. Written permission will be required each time medicine is administered
Notify the registered childminder at the beginning of each contracted period of any accident or injury the child may have suffered since last in the care of the registered childminder, as the registered childminder will record details
Compensate the registered childminder for any damage to his/her property caused by intentionally destructive behaviour or roughness. Reimbursement to be paid on next date of payment
Acknowledge that the registered childminder has a statutory obligation to put their child protection policy into action when the have concerns about the welfare of safety of a child and inform relevant authorities. These concerns may be reported to Childrens Social Care, Ofsted and / or the Police
All parents and guardians will be asked to read and complete a signed consent form of all of our Policies, Procedures / terms and conditions
Abide by the policies that apply at the date of the contract and any new, amended or extended policies agreed during the term of the contract

Period of notice to end the contract is 8 weeks (notice of termination of the contract must be given in writing and should not be given during a period of holiday of either party or childminders paid time off

The notice period cannot include a period of holiday of either party or the registered childminders paid time off, or during a time when the registered childminder is not providing care or being paid in full

If it is necessary to end the agreement immediately, then payment in lieu of notice must be made, unless the parties have agreed a variation

The registered childminder may terminate the contract immediately for any of the following reasons (but not solely limited to):

If the safety and wellbeing of the registered childminder, their children or the children in their care are threatened by a parent(s) / guardian(s) or their child’s behaviour
If the parent(s) / Guardian(s) abuses the registered childminder or exhibits unacceptable behaviour
Failure by the parent(s) / Guardian(s) to comply with the policies set
Failure by the parent(s) / Guardian(s) to comply with the contract
If the child continually exhibits destructive or hurtful behaviour that does not improve with parent(s) / Guardian(s) cooperation in stopping the behaviour  Non-payment of fees which have been outstanding for 30 days or recurring late payment of fees
Failure by the parent(s) / Guardian(s) to show up for 2 days in a row without any communication
If the parent(s) / Guardian(s) brings a child to the setting knowing they are ill

The registered childminder and the parent(s) / Guardian(s) agree to consult and review this contract every 12 months

Suggested date of next contract review is ………………………………………………………………………….

Please note: this contract remains in force until a new contract is agreed or until termination with 8 weeks notice is satisfactorily completed Date contract review took place …………………………………………………………………………..

Registered

Childminder …………………………………………………………………………… parent(s) /

Guardian(s) ……………………………………………………………………………

Registered

Childminder …………………………………………………………………………… parent(s) /

Guardian(s) ……………………………………………………………………………

Registered

Childminder ……………………………………………………………………………

parent(s) /

Guardian(s) ……………………………………………………………………………

This section is to be signed by all parties to the contract

Ensure that the child will be treated with equal concern and respect as stated per our policies and procedures
Manage the child’s behaviour in accordance with our behaviour policy.
Follow the complaints procedure when a complaint is received from the parents(s)/guardian(s) or a relevant third party.

I have read and understood this contract

Date contract took place …………………………………………………………………………..

Registered

Childminder …………………………………………………………………………… parent(s) /

Guardian(s) ……………………………………………………………………………

Registered

Childminder …………………………………………………………………………… parent(s) /

Guardian(s) …………………………………………………………………………… This section is to be signed by all parties to the contract